How to Make a Family Tree on Excel

 Posted on January 3, 2023  |  5 minutes  |  877 words  |  Trudie Dory

Family trees are a common school project, and a fun way to show people your ancestry. Excel is capable of more complex genealogy projects as well, but for longterm research projects you may prefer specialized software. Create a new...

Method 1 of 3:

Using a Template

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    Create a new document from template. Select File → New from Template if the option is present. On some versions of Excel, just selecting File → New opens a pane where you can choose between templates.

  • Picture 2 of How to Make a Family Tree on Excel Search for a family tree template. The family tree template is not pre-installed, so you will need to be connected to the internet to find it. Search for "family tree" to find two options available for free download. If you don't see a search bar, look under "Microsoft Office Online," "Office.com," or "Online templates," depending on your Excel version.[1][2] Select the "Personal" subsection, then browse for family tree templates.
  • If you're using Excel 2007 or earlier, you may not see these options. You can either search online for unofficial templates, or skip to the sections below for other options.
  • Picture 3 of How to Make a Family Tree on Excel Try the basic family tree chart. The "Family tree chart" template is a simple spreadsheet with colored cells to outline a family tree. There is only room for yourself and four generations of direct ancestors. This makes it a good choice for school projects, but not extended genealogy research. To use it, just click on the colored cells and type in the name of your family members.
  • To add cells for your siblings, copy-paste "your" cell onto another cell in the same column to turn it the same green color. Similarly, you can copy-paste your parents' cells into the same column to make lighter green cells for your aunts and uncles.
  • Picture 4 of How to Make a Family Tree on Excel Create larger family tree. If you're working on a more complex tree, select the "Family tree" template instead. This uses the SmartArt feature, which requires Excel 2007 or later.[3] You can still click the squares and type in your relatives' names, but you've got many more features as well:
  • Click anywhere in the document to make the Text Pane appear. This lets you edit the family tree through a simple, compact list. To add another relative, press the + button at the top of the pane. With the new cell selected, use the → or ← buttons to move it between generations. Click and drag to move it below the name of its son or daughter.
  • Above the document itself, the SmartArt ribbon menu has many visual options. For example, click the Hierarchy icon to see a selection of ways to display the data.

    • Method 2 of 3:

    Using SmartArt (Excel 2007 or later)

  • Picture 5 of How to Make a Family Tree on Excel Click the SmartArt icon in the ribbon menu. In modern versions of Excel, you can use a feature called "SmartArt" to make more attractive diagrams. Select "SmartArt" in the ribbon menu above a blank spreadsheet to get started.
  • In Excel 2007, instead select the Insert tab, then find SmartArt in the Illustrations group.[4]
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    Create a hierarchy. Now that the ribbon menu is displaying SmartArt options, select the Hierarchy icon, near the left side of the menu. Select the visual style of your choice, and it will appear over the spreadsheet.

  • Picture 7 of How to Make a Family Tree on Excel Fill out the family tree. The new diagram can be dragged around and enlarged just like any Excel object. Click on each shape or blank line within the diagram to type the name of your family tree.
  • Alternatively, use the Text Pane that appears when you select the diagram. Any change you make in the text pane will instantly affect the diagram's appearance.

    • Method 3 of 3:

    Using a Basic Spreadsheet

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    Select Insert Shape. Create a new Excel spreadsheet. Click Insert on the top menu or ribbon menu, then Shape. Choose a rectangle, oval, or any other shape.

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    Place it in the spreadsheet. Click and drag in the spreadsheet to "draw" the shape. To make it a perfect circle or square, hold down ⇧ Shift as you drag.[5]

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    Write your name in the shape. Click on the lowest shape and type your name. Adjust the font size, color, and other styles if you would like before moving on to the next step.

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    Copy and paste to create more shapes. Select the shape you just drew and copy it with Ctrl+C (⌘ Cmd+C on a Mac). Paste as many copies as you need by pressing Ctrl+V repeatedly.

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    Arrange them in a family tree. Click and drag the shapes into a family tree layout. Typically, you would put one shape at the bottom of the sheet, two in a row above that, two more above each of them, etc. Click on each shape and type to write in the name of each relative.

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    Insert lines. Return to the Insert Shapes menu and select a zig zag line. Click and drag in the spreadsheet to draw a line connecting a shape with the two shapes (parents) above it. As before, copy-paste to create new lines and drag them into position.

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    Write in optional information. If you like, you can include birth dates or notes below each name. You can either add this inside the shape itself, or click on spreadsheet cells right below each name and type the info there.

    • Micah Soto Micah Soto

    Update 05 March 2020

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