One of the ways to restrict copying of Word documents, in addition to setting the password of Word documents, you can choose to insert a logo into Word or insert a signature into Word documents. Inserting a digital signature in Word will identify the owner of the document, confirm the content of the document when you need to submit it to the person through the signature below, especially as a contract or document. accuracy. We can insert a line of signatures after printing a Word document, or add digital signatures or insert certain handwritten or confirmation signatures as images. The following article will guide you how to insert a signature into Word.
Instructions for inserting digital signatures in Word
Step 1:
For documents that you want to give to someone to ask for a signature, you need to first add periodic lines to the document . We need to place the mouse where we need to autograph. Continue to click Insert> Add a Signature Line to add a signature line.
Now show the interface for us to enter the information of the person who wants to sign the signature , name, position and click OK to save.
Immediately the end of the text displays a section for inserting the signature as below. The section marked with an X is where the recipient enters their signature.
Now you need to save this document and send it to the person who needs to be signed.
Step 2:
When you receive a document that needs your signature, when you want to fill in a Word signature, you will be asked to become a Partner of Microsoft. It is quite confusing, so we will use the Selfcert tool available when installing the Microsoft Office suite.
Users access the following path to C: Program Files (x86) Microsoft OfficerootOffice16 .
Then we find Selfcert.exe file in this folder as shown below and then activate.
Display the interface to create a digital certificate name, enter your name and then click OK.
At this time, the message interface will display the name of the certificate successfully .
Step 3:
Now we will return to the document to sign for confirmation.Click the signature box in the document and then display Sign interface as shown below. You enter your signature and click Sign below to sign the document.
Note to users that if you edit the document after signing, the signature will not be valid and we must sign again.
Confirm the signature has been used, click OK to exit this interface.
As a result, you see the digital signature we signed for the Word document as shown below.
Step 4:
In case the user wants to change to an image signature , in the Sign signature insert frame, click on Select image as shown below.
Display the place to get the image to use as a signature, in From a file click Browse and then you find the signature image saved in the computer folder.
Finally click on the Sign box to sign the document.
Document with signed images will look like below.
As such, the document with the signature inserted will not be able to edit the content. If others deliberately insist on Edit Anyway, the signature will disappear, the document will not be signed for confirmation.
At this time, the Word interface will send warning information as shown.
If you press Yes to continue, the signature completely disappears, leaving only the previous signature line.
So we have more ways to protect the Word document, prevent others from editing and confirming ownership of the document when there is a confirmation signature from others. If you want to edit the content, you must remove the previously applied signature.
I wish you successful implementation!
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