Summary of useful shortcuts in PowerPoint

The software or program supports shortcuts with the aim of enabling users to operate faster, in addition to using the mouse and clicking the commands as usual. With the Microsoft Office suite, network administrators have introduced you to shortcuts used in Word document editing and shortcut keys when processing Excel spreadsheets.

In this article, we continue to provide you with more shortcuts to use on PowerPoint presentations. With this number of shortcuts, we can access commands or processes faster, save working time and still achieve work efficiency.

Summary of useful shortcuts in PowerPoint

1. General PowerPoint program shortcuts

First, let's look at some common shortcuts to open, close and switch between presentations, as well as navigate the Ribbon.

Shortcuts

Uses

Ctrl + N

Create a new presentation

Ctrl + O

Open an existing presentation

Ctrl + S

Save the presentation

F12 or Alt + F2

Open the Save As dialog box

Ctrl + W or Ctrl + F4

Close the presentation

Ctrl + Q

Save and close the presentation

Ctrl + Z

Undo an operation

Ctrl + Y

Redo one operation

Ctrl + F2

Print preview

F1

Open the Help pane

Alt + Q

Go to the ' Tell me what you want to do ' box

F7

Spell check

Alt or F10

Turn on or turn off shortcuts for tabs on the Ribbon

Ctrl + F1

Show or hide the Ribbon

Ctrl + F

Search in the presentation or use Find and Replace

Alt + F

Open the File tab menu

Alt + H

Go to the Home tab

Alt + N

Open the Insert tab

Alt + G

Open the Design tab

Alt + K

Go to Transitions tab

Alt + A

Go to the Animations tab

Alt + S

Go to Slide Show tab

Alt + R

Go to the Review tab

Alt + W

Go to the View tab

Alt + X

Go to the Add-ins tab

Alt + Y

Go to the Help tab

Ctrl + Tab

Switch between open presentations

Ctrl + P

In Slide (Print)

2. PowerPoint shortcut used in editing

Select and navigate text, objects and slides

You can use keyboard shortcuts to navigate presentations easily. The following shortcuts help you quickly and easily select text boxes, objects on slides or slides on a presentation.

Shortcuts

Uses

Ctrl + A

Select all text in a text box, all objects on a slide or all slides in the presentation

Tab

Select and move to the next object in a slide

Home or hold down both left and right mouse buttons for two seconds

Go to the first slide or in the text box, go to the beginning of the line.

End

Go to the last slide, or in the text box go to the end of the line

PgDn, use the Space key, the N key, the right arrow key, the down arrow key, the Enter key or the mouse click

Go to the next slide

PgUp, use the Back Space key, the P key, the up arrow key, the left arrow key

Switch back to the previous slide

Ctrl + Up arrow / down arrow

Move a slide up or down in the presentation (Click on the first slide thumbnail)

Ctrl + Shift + Up arrow / down arrow

Move a slide to the top or bottom of the presentation (Click on the first slide thumbnail)

A or = key

Hide or show the cursor

H key

Go to the hidden slide

Enter the serial number then press Enter

To return to the page with that number

Format and edit

The following shortcuts will save you time to edit and format quickly.

Ctrl + X

Cut selected text, object or slide

Ctrl + C or Ctrl + Insert

Copy selected text, objects or slides

Ctrl + V or Shift + Insert

Paste selected text, object or slide

Ctrl + Alt + V

Open the Paste Special dialog box

Delete

Delete selected text, object or slide

Ctrl + B

Highlight or unselect the selected text

Ctrl + I

Italics or omits italics of selected text

Ctrl + U

Underline or uncheck the selected text

Ctrl + E

Center one paragraph

Ctrl + J

Justify a paragraph

Ctrl + L

Left one paragraph

Ctrl + R

Right just one paragraph

Ctrl + T

Open the Font dialog box when selecting text or objects

Alt + W, Q

Open the Zoom dialog to zoom in, zoom out the slide

Alt + N, P

Insert photos

Alt + H, S, H

Insert image

Alt + H, L

Select slide layout

Ctrl + K

Insert hyperlink

Ctrl + M

Insert a new slide

Ctrl + D

Duplicate the selected object or slide

Ctrl + Backspace

Delete a word in front

Ctrl + Delete

Delete a word at the back

Ctrl + Shift +>

Increase font size

Ctrl + Shift +

Reduce font size

3. Shortcut when PowerPoint presentation

When you are ready to start presenting the presentation, the following keyboard combos will be useful.

Shortcuts

Uses

F5

Start the presentation

B or dot key (.)

Change the screen to black during the slideshow, press B again to return to the slideshow

W key or comma key (,)

To whiten the screen or return to the slideshow screen

Shift + F5

Start slideshow from the current slide (this shortcut is useful when you want to check how the current slide runs in the presentation)

Ctrl + P

Note with the Pen tool during the slideshow

These are the shortcuts used in Powerpoint, during the process of editing the presentation content, and the slide show process. With these shortcuts, your execution steps will be much shorter than using the mouse. Please read the above article so you can use it every time you work with Powerpoint.

Refer to the following articles:

Hope this article is useful to you!

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